Listing status (checked 9 November 2026): this vacancy was first advertised in August 2026 and summarised here on 2026-08-27. We could not confirm that it is still open, and most adverts close within weeks. Open the original listing on Indeed; if it no longer loads, the role has closed. We keep this page as a reference for what this type of job involves.
Employer: Beedie
Beedie — Executive Assistant and Office Administrator (Etobicoke)
Beedie is hiring a full-time Executive Assistant and Office Administrator to support the Executive Vice President, Eastern Canada and keep the Ontario office running. The role mixes high-level EA support—calendar and meeting planning, file management in Teams/SharePoint/Outlook, and tracking key dates—with hands-on office and facilities responsibilities such as vendor relations, maintenance oversight, and process improvements.
- Manage the EVP’s day-to-day schedule and prepare agendas for weekly team meetings.
- Organize electronic files and maintain records across Teams, SharePoint, and Outlook.
- Own facilities maintenance tasks and coordinate with vendors and colleagues.
- Drive small process improvements and provide client-facing office support as needed.
- Anticipate needs, prioritize competing tasks, and handle diverse, fast-paced requests.
Beedie is a large Canadian developer with projects across multiple provinces and the GTA. The posting is for an on-site role in Etobicoke; remote work is not indicated. The job listing does not include salary details and does not state whether visa sponsorship is available. Candidates should be highly organized, detail-oriented, and comfortable balancing executive support with practical office management duties.
View the original listing on Indeed
Details can change after posting. Always confirm terms, pay and any visa sponsorship directly with the employer before applying.